Administrative officer at International Institute of Tropical Agriculture

Job Description

The International Institute of Tropical Agriculture seeks suitable Nigerian nationals for the position below at the Institute’s headquarters in Ibadan.

Position Details

  • Position: Administrative Officer
  • Contract: 2-year renewable contract
  • Location: Ibadan

Duties

Office Administration & Coordination

  • Support general administrative operations to ensure smooth and efficient workflow within the unit.
  • Maintain and organize office records, files, and documentation in compliance with organizational policies.
  • Manage office supplies, inventory, and procurement processes, ensuring optimal stock levels.
  • Handle confidential information and documents with discretion, adhering to established confidentiality protocols.

Executive & Secretarial Support

  • Manage schedules, appointments, and correspondence for senior staff.
  • Coordinate meetings, including scheduling, preparing agendas, taking minutes, and following up on action items.

Travel & Logistics Management

  • Process travel advances and related documentation for the unit’s staff promptly.
  • Handle Oracle requests, track approvals, and ensure compliance with organizational policies.

Operational & Compliance Support

  • Maintain accurate stock inventory records and ensure timely stationery and office supplies replenishment.
  • Support budget tracking and expense monitoring related to administrative functions.
  • Ensure compliance with office policies and procedures, guiding staff as needed.

General Administrative Support

  • Assist in the preparation of reports, presentations, and official correspondence.
  • Liaise with internal and external stakeholders on administrative and operational matters.
  • Provide support for office events, workshops, and training sessions.
  • Perform any other duties as may be assigned by the Supervisor.

Requirements

Qualification

  • BSc/HND in Business Administration, Public Administration, or a related field.
  • Minimum of three (3) years’ experience performing a similar role in a well-structured environment.

Competencies

  • High level of professionalism and integrity.
  • Strong interpersonal skills and ability to work in a team.
  • Adaptability and willingness to take on diverse administrative tasks.
  • Strong problem-solving skills and attention to detail.
  • Excellent organizational, communication, and multitasking skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and ERP systems.
  • Ability to work independently, prioritize tasks, and handle confidential information with discretion.
  • Strong time-management skills and ability to meet deadlines.

Benefits

We offer a highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

Method of application: Click on this link to apply