Assistant, Warehouse at International Medical Corps

About the Job

The Assistant, Warehouse is assisting supervisor in accounting for goods stored in the warehouse, their proper management under good storage conditions and for documenting and reporting all warehouse transactions in a transparent manner and in accordance and compliance with International Medical Corps Warehouse Manual, donor requirements and local laws, as applicable.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation

Your Job Description

• Implementation of IMC warehouse procedures as per IMC Warehouse Manual
• Ensuring appropriate storage condition for all commodities, including temperature and humidity control, and isolation of dangerous goods and goods not fit for end use (i.e., damaged/expired goods)
• Monitoring stored items shelf life
• Reporting of any losses or damages of commodities, processing stock adjustments and alerting stock owners on discrepancies that should be investigated
• Maintaining accurate stock records by item and project
• Maintenance of relevant handling equipment and availability of packing materials, cleaning materials, and protective equipment and supplies
• Supervising casual labor working in the warehouse, as well as visitors
• Reception of goods physical count (preparation of GRN) and Quantity Control processing with management assigned staff
• Ensuring the proper stacking and organizing of stocks and optimizing the use of warehouse indoor/outdoor space
• Quality control over kitting/de-kitting/reconditioning/reconstituting operations
• Preparing release of goods in line with approved Goods Issue Orders (GIOs)
• Ensuring that the items in the warehouse and outgoing dispatches are appropriately packed to reduce the risk of damage during handling and transportation
• Overseeing loading of commodities and documenting cargo handover to transporter/recipient
• Ensuring warehouse cleaning, disinfecting, and making sure it is kept dry, well-organized, and pest/rodents free

Compliance, Audit and Related Controls

• Responsible for compliance of performed or supervised warehouse activities in line with IMC policies and procedures, applicable donor rules, and local laws and regulations
• Assists in timely submission or availability of mandatory reports to the country management team, in line with IMC policies and procedures
• Implementing corrective measures identified as a result of audit or compliance review

Fraud Prevention

• Committed to fraud prevention, detection, reporting, and fraud risk reduction as per IMC policies and procedures, donor rules, and local laws and regulations

Logistics Management & Information System (LMIS)

• Use software solutions in a consistent and accurate manner

Other Duties

• Perform other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and not necessarily all inclusive

The Job Requirements

• Typically, a degree in Logistics, Supply Chain or related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 6 months experience in Warehouse and/or Logistics
• Good interpersonal and team skills
• Commitment to and understanding of IMC’s aims, values and principles
• Basic knowledge of MS Office including MS Word, Excel and Outlook
• Ability to integrate and work well within multi-ethnic and multicultural team
• Ability to work in harsh conditions, often in remote areas
• Relevant qualifications or training courses
• Fluency in written and spoken English