Executive Assistant at Alan & Grant

Job Description

Our client is a leading furniture manufacturing company in Nigeria.

Job Summary

The Executive Assistant will be responsible for managing the schedules and communications of key company executives. Their duties include prioritizing emails and phone calls, and gathering documents to prepare for meetings.

Key Responsibilities

• Manages the office of the CEO.
• Plans and manages the CEO’s itinerary and meetings.
• Takes minutes of meetings and prepares reports as required.
• Represents the CEO in some meetings.
• Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the CEO’s behalf.
• Maintains comprehensive and accurate records.
• Performs minor accounting duties.
• Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Answers phone calls in a polite and professional manner.
• Welcomes visitors and identifies the purpose of their visit before directing them to the appropriate department.
• Manages the CEO's calendar, including making appointments and prioritizing the most sensitive matters.

Requirements

• Relevant professional certifications.
• 1-2 years’ experience minimum as an Executive Assistant to a CEO or Director.
• Basic technical skills.
• Project management.
• Problem-solving and teamwork.
• Report writing.
• Knowledge of data analysis tools and Microsoft Office tools.
• Excellent communication skills.
• Creative thinking.