Front Desk/Admin Officer & Executive Assistant at Sigma

About the Job

We are seeking a highly organized, smart, and professional Front Desk/Admin Officer & Executive Assistant to manage front desk operations, provide administrative and logistical support across departments, and coordinate the maintenance of company-owned and affiliated properties in Lagos. This role also includes executive-level support to the Managing Director, including residential coordination and travel logistics. The ideal candidate will be detail-oriented, dependable, and capable of handling multiple responsibilities in a dynamic environment.

Your Job Description

• Front Desk & Administrative Support
  • Greet and attend to all visitors professionally and promptly
  • Manage incoming calls and emails, redirecting or recording messages as needed
  • Maintain visitor logs and meeting room schedules
  • Keep the front desk area tidy and well-stocked with materials
  • Support clerical duties including filing, photocopying, and supply tracking
• Petty Cash & Courier Management
  • Process and track petty cash disbursements with accurate records
  • Manage incoming/outgoing courier items and ensure timely deliveries
• Stationery, Inventory & Procurement
  • Monitor and replenish office supplies
  • Source cost-effective vendors and reconcile inventory
  • Maintain clear asset tracking and labelling for all equipment
• Hotel Reservations & Travel Coordination
  • Manage hotel bookings and transport logistics for staff and guests
  • Ensure cost-effective, confirmed, and well-documented travel arrangements
• Vehicle & Logistics Oversight
  • Schedule regular maintenance for company vehicles
  • Ensure all documentation (insurance, licenses) are up-to-date
  • Coordinate logistics for internal and vendor vehicles
• Facilities & Property Management
  • Supervise maintenance of office facilities, utilities, and generators
  • Oversee DSTV, electricity purchases, and routine servicing
  • Manage Librod and affiliated company properties across Lagos
• Executive & Residential Support
  • Handle repairs and logistics at the Managing Director’s residence
  • Schedule utility and service renewals (DSTV, generator, etc.)
  • Arrange domestic and international travel logistics for the MD and family
• Compliance & Confidentiality
  • Enforce NDPR-compliant visitor access protocols and secure document handling
  • Maintain compliance with internal audit and HSE regulations
• QHSE (Quality, Health, Safety & Environment)
  • Adhere to all safety protocols and participate in safety training
  • Identify and report unsafe conditions proactively
• Key Performance Indicators (KPIs)
  • 100% visitor handling within 5 minutes of arrival
  • 98% accuracy in meeting/travel logistics
  • 100% petty cash record accuracy and timely reconciliation
  • 0 missed utility/service renewals
  • 90% satisfaction rate from departments and vendors

The Job Requirements

• Education: Bachelor's degree in Business Administration, Office Management, or a related field
• Experience: 2–4 years in a similar role involving executive assistance or front desk management
• Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Records and document management (manual and digital)
  • Understanding of procurement, travel, and logistics coordination
• Core Competencies:
  • Excellent verbal and written communication skills
  • Exceptional organization and time-management abilities
  • Strong attention to detail and problem-solving mindset
  • High level of discretion and professionalism
  • Ability to multitask and prioritize in a fast-paced environment