NATIONAL CONTRACT EXECUTIVE ASSISTANT at AFD
What will be your role?
The PROPARCO regional office in Lagos is responsible for investments in Nigeria.
We are seeking a highly motivated and organized Office Manager to join our dynamic team in Lagos...
Key Responsibilities
Administration
- Oversee the daily operations of the office to ensure everything runs efficiently.
- Manage office correspondence, including emails, phone calls, and other communications.
- Maintain and organize office files and records.
- Manage reception of visitors.
- Handle scheduling and calendar management of the Country Director.
- Organize meetings, events, and conferences, including room reservation...
- Handle IT first-level support for the team in coordination with AFD Lagos IT team...
Logistics Management
- Coordinate travel arrangements for the team, including flights, accommodations...
- Coordinate travels of HQ members business travels to Nigeria.
- Manage office supplies and inventory, ensuring the office is always well-stocked.
- Manage relationships with vendors and service providers...
- Supervise the proper functioning of office equipment and arrange for repairs.
- Manage the driver’s schedule and maintenance of the company car.
- Conduct periodic physical inventories.
Accounting, Budget Management, and Treasury
- Oversee and maintain office financial records, including processing invoices...
- Monitor office expenses and provide regular financial reports.
- Ensure timely and accurate payments of bills and invoices.
- Monitor bank accounts: Reconcile movements on bank accounts...
- Prepare funding request form HQ and prepare transfers to local currency...
- Drive the preparation and monitoring of the office budget.
- Prepare periodic financial reporting.
Support the Country Director
- Contribute to the preparation of the monthly operational reporting to HQ.
- Contribute to Proparco’s communication strategy in Nigeria.
- Support investment officers in the periodic risk assessment review.
Who are we looking for?
Required Qualifications
- Bachelor's degree in Business Administration, Finance, or a related field.
- Minimum of 5 years of experience in office management or a similar role.
- Strong proficiency in English (both written and spoken).
- Knowledge of French is a significant advantage.
- Excellent organizational and multitasking skills...
- Strong communication skills...
- Proficiency in Microsoft Office Suite...
- Strong problem-solving abilities...
Additional Skills
- Knowledge of basic accounting principles...
- Excellent organizational, administrative, and time management skills.
- Ability to interact simultaneously with multiple stakeholders.
- Flexibility and adaptability...
- Excellent verbal and written communication skills.
- Pro-active, logical reasoning...
- Willingness to work in an international/French environment.
What team are you joining?
PROPARCO is France’s Development Finance Institution...
Why join the French Development Agency?
Joining AFD means contributing to the construction of a common world...