Program Assistant, Malaria and Neglected Tropical Diseases (MNTD), REACH Malaria at PATH

Responsibilities:

• Work closely with PATH Malaria Program and Ministry of Health program administrative focal point to assist and provide technical support for planned and unplanned events and meetings.
• Collaborate with finance and program team to provide support in the implementation of projects as defined in the work plan.
• Assist the program and finance teams in preparing documentation of financial transactions ensuring compliance with OIPH and PATH policies.
• Participate in activities during and after meetings, such as setting up conferences and online calls, taking minutes, and assisting with follow-up activities.
• Assist in planning and coordinating the full range of logistics for workshops, meetings, and fieldwork exercises.
• Develop detailed budgets for activities; prepare financial reports for workshops, meetings, and fieldwork exercises.
• Initiate payment processes in BusinessWorld and follow up with the accounting team to ensure that vendor invoices are paid in a timely manner.
• Ensure that all financial transactions are properly coded and charged to the correct project codes.
• Coordinate with project teams to ensure smooth coordination of administrative tasks.
• Work closely with the procurement team to coordinate the purchase of project services and supplies.
• Coordinate travel arrangements for team members and consultants; monitor team member travel schedules, including support for changing arrangements during travel and follow-up activities such as reimbursement requests.
• Support the development and implementation of project management systems to coordinate, track, analyze, and report progress on all project-related activities.
• Participate in the process of monitoring the implementation of key project tasks and recommendations, with a focus on operational aspects.
• Participate in program development, proposal writing, and budgeting as required.
• Provide support to the finance team to ensure the accuracy of the inventory of the project.
• Serve as back-up and resource person for other program assistants.
• Perform any other relevant duties as may be assigned by the supervisor from time to time.

Required skills and experience:

• Degree in Accounting, Management, Business Administration, or related field with at least 3 years of experience.
• Ability to work in multi-site project team with minimal supervision, including demonstrated history of being a proactive problem solver who can work effectively under deadlines.
• Excellent attention to detail and results focused while able to adapt to changing priorities.
• Strong interpersonal and organizational skills.
• Ability to organize and implement events for large groups and international guests.
• Excellent and demonstrable organization, communication, and writing skills.
• Ability to manage time efficiently and work independently.
• Experience working with International NGOs and donors is preferred.
• Fluency in written and oral English is required.
• Ability and willingness to travel.
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Outlook.